1. Two (2) twenty-four inch by thirty-six inch (24" x 36") copies of the Preliminary Plat and required supporting data, prepared in accordance with requirements set forth in Section 12-4-040-E of these Regulations, and one (1) digital copy of all materials shall be filed with the Director of Community Development at least sixty (60) days prior to the Commission meeting at which the subdivider desires to be reviewed. Copies of the Preliminary Plat shall be reproduced in the form of blue line or black line prints on a white background. Scheduling of the case for Commission review shall be dependent upon adequacy of data presented and completion of processing, and shall occur within sixty (60) days of date of submission.

2. Fee: A Preliminary Plat fee, as adopted by the Council, shall be paid by the applicant prior to the acceptance of the Preliminary Plat. The filing fee shall also cover filing of an amended or revised Preliminary Plat handled as the same case. If preliminary approval expires prior to application for final approval, the plat shall be resubmitted for preliminary approval as a new case and the subdivider shall pay the required fees.

3. The submittal shall be checked by the Director of Community Development for content in accordance with requirements set forth in Section 12-4-040-E of these Regulations. If incomplete, the subdivider will be notified within one week of receipt and given the opportunity to comply. Upon determination the application is complete, a case number will be assigned and the applicant will be notified in writing of the acceptance, and place the case on the Planning Commission agenda for review and public hearing no sooner than fifteen (15) days or no later than forty-six (46) days after acceptance of the Preliminary Plat application. Notice of a public hearing shall be given not less than fifteen (15) days nor more than thirty (30) days prior to the date of the hearing as specified in Section 12-4-030-D-4i, posting the subject property, and mailing notification to all persons whose names appear on the latest adopted county tax roll as owning property within three hundred feet (300’) of the exterior boundaries of the subdivision that is the subject of the hearing.

4. Notice of the required public hearing shall be published in a newspaper of general circulation, in a “display ad” covering not less than one-eighth (1/8) of a page, and include a minimum of a four inch by four inch (4”x 4”) copy of the Preliminary Plat and the statement “a copy of the staff recommendations regarding this proposed subdivision will be available on (date) for the public’s review”.

1. Letter of intent from the developer describing the subdivision and proposed name of subdivision and its location by Section, Township and Range, reference by dimension and bearing to an acceptable government section or quarter-section corner. The proposed subdivision name shall not duplicate any other recorded plat in Clarkdale or adjacent communities.

2. Name, address, email address and telephone number of the owner of record of the property, and of the applicant, if not the owner of record.

3. A copy of the title paperwork for the property.

4. Name, title, address, email address and telephone number of engineering, land planning, surveying, architectural firm, or individual preparing the plat.

5. Name, book and page number of any recorded subdivision adjacent to or having common boundaries with this plat.

6. Scale (written and bar graph), north point and date of preparation including dates of any subsequent revision.

7. Total subdivision acreage and dimensions. Do not include previously dedicated rights-of-way in this figure.

8. Fully dimensioned boundary lines.

9. A vicinity map which shows the relationship of the proposed subdivision to dedicated right-of-ways and any other facilities and developments which locate the subdivision. This map may be on the Preliminary Plat, but, if it is not practical, then a separate map showing title, scale, north point and date shall be provided.

10. Names, locations and widths of adjacent streets, highways, ways, railroads and utility easements including streets and rights-of-way providing legal dedicated right-of-way access to the property.

11. Location, names, areas, width, proposed grade curve, super elevations, sight distances, and radii for all streets, highways and ways in the proposed subdivision and off-site, if required, to provide adequate access to the subdivision. Include connections to adjoining platted tracts, public lands and streets contained therein.

12. The width and approximate locations of all existing or proposed public or private easements or rights-of-way for streets, ways, trails, drainage, sewers, public utilities, flood control purposes, access to adjacent public land, or other community facilities.

13. Typical lot dimensions (scaled); dimensions of all corner lots, all lots of more than four (4) sides and lots of curvilinear sections of streets; each lot numbered individually and consecutively; total number of lots or dwelling units.

14. Designations of all land to be dedicated or reserved for public use with use indicated, including land reserved for parks, recreational facilities, school sites, and fires stations pursuant to A.R.S. 9.463.01.0.

15. Area of all lots and parcels not for single family residential use, in acres. The area of all single-family residential lots in square feet if under or equal to one (1) acre in size, or in acres, if the lots are over one (1) acre in size.

16. A report by a sanitary engineer describing proposed wastewater disposal.

17. Locations, elevations, and sizes of culverts, storm drains and detention facilities. This information shall be accompanied by a hydrologic and hydraulic analysis, which meets the criteria set forth in the most recent Yavapai County Flood Control District Storm Water Detention Material and Drainage Criteria Manual.

18. The locations of floodway and floodplain boundaries and base flood elevations as determined on Federal Emergency Management Agency (FEMA) Flood Maps and the location of other water courses and land subject to inundation or flood hazard.

19. Engineer’s calculations and estimated values for each tributary of storm runoff for a twenty-five (25) year and one hundred (100) year frequency storms as specified in the Yavapai County Flood Control District Ordinance. The values shall be indicated along the boundary of the plat for all points of drainage entering and leaving the property.

20. Proposed cut and fill areas showing original and proposed grade levels with elevations and contours.

21. Proposed use of all lots, tracts or parcels within the subdivision.

22. Location and dimensions of all existing or proposed structures, walls, fences, irrigation ditches, water wells, pipelines, utilities, and other physical features. Plat shall indicate which improvements are to remain, be altered or removed.

23. Letters of serviceability for all utilities proposed to service the subdivision.

24. Contour intervals shall be such as to adequately reflect the character and drainage of the land.

25. School or park sites that may be required.

26. The zoning of all adjacent land.

27. Any deed restrictions or covenants and property owners association agreements to be or presently imposed upon the plat or any part thereof.

28. A Phase II County Flood Control Report.

1. The Director of Community Development shall distribute copies of the plat to the following:

2. The reviewers may transmit their recommendations to the Director in writing or verbally. The Director of Community Development will then summarize the recommendations, prepare a report and present it to the Commission.

1. Recommendation for approval by the Commission shall be based on the following findings:

2. After recommending approval, the Commission will notify the Town Clerk to schedule a public hearing on the matter before the Council, no sooner than twenty-one (21) days nor later than forty-six (46) days after the date of the Commission’s action.

3. If the Preliminary Plat is generally acceptable but requires minor revision(s), the Commission shall recommend for conditional approval with the required revisions being noted in the meeting minutes. The Commission will forward a copy of the minutes with the copies of the Preliminary Plat to the Council.

4. If the Commission finds that the Preliminary Plat requires major revision, the case shall be held over pending revision, re-submittal, processing and rescheduling for review.

1. All appeals shall be made in writing and filed with the Council with a copy also filed with the Commission, setting forth the particulars and the reasons for the appeal.

2. Appeals must be made within thirty (30) days from the date of the findings of the Commission.

3. The Council will hear such cases for appeal no later than thirty (30) days after appeal is taken.

4. The Council shall decide appeals wherein it is alleged by the subdivider that there is error in any order, requirement, decision, grant or refusal made by the Commission or any official in the administration of these Regulations.

5. The Council shall approve, disapprove or approve with modifications, upon appeal or recommendation of the Commission in specific cases, such variations as will not be contrary to the public interest, where according to special conditions a literal enforcement of these Regulations will result in unnecessary hardship, so that the spirit of these Regulations shall be observed and substantial justice done.

1. The basic considerations under which approval of the Preliminary Plat is granted will not be changed prior to the expiration date of Preliminary Plat approval.

2. Approval is valid for a period of twelve (12) months from the date of Council action. Requests can be made for one (1) year extensions up to a total of not more than three (3) years from the original date of approval. Extensions of the Preliminary Plat approval may be granted by the Council upon receipt of a letter from the subdivider before the expiration date.

3. Preliminary Plat approval, in itself does not assure final acceptance of streets for dedication or continuation of existing zoning requirements for the tract or its environs. It does not constitute authorization to record the plat. (Prior code §  12-4-3)