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The Town Manager, or his/her designee, shall be the Purchasing Agent for the Town. No purchase or contract for services of any kind or description, payment for which is to be made from funds of the Town, shall be made by the Purchasing Agent, or any officer, employee or agent of the Town, including purchases using State and Federal assistance monies, except that nothing in this article shall prevent the Town from complying with terms and conditions of any grant, gift, bequest, or applicable regulatory guideline, and except in the manner set forth in this article, and unless said purchase is in accordance with the adopted Town budget.

A. Under Ten Thousand Dollars ($10,000). Whenever any contemplated purchase or contract for services is for the sum of less than ten thousand dollars ($10,000), the Purchasing Agent may order the item as needed without further formality.

B. Ten Thousand Dollars ($10,000) to Seventy-Four Thousand Nine Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($74,999.99), Inclusive. Whenever any contemplated purchase or contract for services is for the sum of at least ten thousand dollars ($10,000) but not more than seventy-four thousand nine hundred ninety-nine dollars and ninety-nine cents ($74,999.99), the Purchasing Agent shall solicit at least three (3) written bids/quotes for the item or service and award the purchase or contract of services to the lowest responsible bidder.

C. Seventy-Five Thousand Dollars ($75,000) and Over. Whenever any contemplated purchase or contract for services is for the sum of seventy-five thousand dollars ($75,000) or more, the Purchasing Agent shall cause to be published, in at least one (1) issue of a newspaper of general circulation in the Town, notice inviting bids, which notice shall be published at least ten (10) days prior to the date set for the receipt of the bids.

D. No contract of seventy-five thousand dollars ($75,000) or more shall be let except by the Council. Whenever any contemplated purchase or contract for services is for the sum of seventy-five thousand dollars ($75,000) or more, the Purchasing Agent shall present the bids to the Council for approval and advise the Council of the advantages or disadvantages of contract and bid proposals. [Ordinance #416, 2022; Ordinance #350, 2013; Resolution #1425, 2013; Ordinance #322, 2009; prior code § 3-4-2.]