A. The functions of each board, committee, or commission shall be determined by the Council or, when appropriate, by State law. Each board, committee or commission shall be responsible for such matters as may be referred to it by the Council and shall meet at such times as may be necessary to perform its duties.

B. Each board, committee or commission shall cause minutes to be kept of the proceedings, showing the vote of each member upon every question, or, if absent and failing to vote, indicating that fact, and shall keep records of the board’s, committee’s, or commission’s examinations or other official actions. The minutes of the board, committee or commission and all other records of actions taken shall be filed, upon approval by the board, committee, or commission, in the office of the Clerk, in compliance with A.R.S. § 38-431 et seq., and the same shall be public record.

C. Board, committee or commission members shall serve without compensation; provided, that the board, committee or commission members may be reimbursed for actual and necessary expenses for board, committee or commission duties, as provided by the Council.

D. No board, committee, or commission shall incur debts, make any purchases or enter into any contracts binding the Town. All matters coming before any board, committee, or commission involving the expenditure of funds or the making of agreements or contracts shall be referred to the Council and/or the Town Manager with the recommendation of the board, committee, or commission.

E. All funds received by any board, committee, or commission shall be deposited with the Finance Department of the Town. [Ordinance #418, 2022; Ordinance #338, 2011; prior code § 17-1-5.]